how to hire a bookkeeper

Effective communication fosters transparency and ensures that everyone is on the same page regarding financial matters. They generate various financial reports such as balance sheets, income statements, and cash flow statements. These reports provide insights into the financial health of the business and aid in decision-making. Your candidates’ answers will determine whether they proceed to the next stage of your hiring process.

Are bookkeeping and accounting different?

However, for a bookkeeper, I recommend you include a financial background check. If you opt to hire a bookkeeping employee and want more in-depth tips, check out our guide to hiring employees. Using your job board of choice, you can scan for bookkeepers in your area with the experience you seek. Become familiar with the prospective bookkeeper’s qualifications and credentials.

How to choose a virtual bookkeeper

Their main job is to carefully write down and organize all the money-related activities that happen. If you’re thinking about hiring a bookkeeper, it’s good to know what they do. Your bookkeeper candidates should know how important it is that your organization pays invoices promptly. Candidates should be able to identify the three crucial documents used to achieve this – the invoice itself, the authorization document, and the confirmation report. They should weave this into their answer and describe their approaches to ensure that invoices are not duplicated. After the skills tests have been completed, you’ll need to ask the successful candidates to attend an interview.

how to hire a bookkeeper

Assessing Your Bookkeeping Needs

Also, consider if the candidates are comfortable using other business tools, not just accounting software. For example, if your small business uses HR, payroll, or other business software, having a bookkeeper who knows how to handle these tools can be useful. This broader knowledge of business tools means the bookkeeper can efficiently manage various financial and administrative tasks, making them a valuable addition to your team. But it’s not just about qualifications – practical experience matters too.

Why Every Small Business Should Hire a Bookkeeper

Having a clear budget in mind will guide your search and ensure alignment with your financial parameters. A seasoned bookkeeper possesses the skills to identify opportunities for saving money. Whether it involves optimizing expenses or leveraging tax deductions, how to hire a bookkeeper their keen financial insight contributes to the overall financial health of your small business. Finding and hiring your next professional bookkeeper can be a challenge, but the key way to simplify this process is to use pre-employment skills tests.

How to hire a bookkeeper: Tips and key considerations to find the best fit

Your bookkeeper has a portfolio of clients they’re working for, but they’re always available for questions or conversations about your finances. Their flexible schedule gives you the communication of a full-time bookkeeper but on a part-time budget. Once you do the math, you’ll get an idea of how much you really spend on bookkeeping every month—even if you’re not cutting yourself a check for those services. And, out of all virtual bookkeeping services, Bench is the highest rated by users. That’s because local and virtual bookkeepers are becoming more and more alike in both their services and how they offer them. But the top-tier businesses rely on up-to-date books to help maximize profits, minimize costs, and make smart investments.

  • Video calls and face-to-face interviews will give you an idea of the candidate’s interpersonal skills.
  • Problem-shooting skills will allow the bookkeepers to catch mistakes and solve them immediately to secure the company from facing any issues.
  • The salary for freelance bookkeepers ranges from $8 to $40 per hour, depending on expertise.
  • Your bookkeeper will also need to manage and oversee your organization’s accounts payable.
  • As you’ve seen, there are several solutions to this bookkeeping dilemma, but they also come with additional questions you should keep in mind before making a decision.
  • While bookkeeping focuses on the details of transactions, accounting zooms out to provide a comprehensive understanding of a company’s financial health and performance.

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Once your list is narrowed down to qualified bookkeepers who work with your business software, it’s time to meet. Whether it happens online or in person, meeting your final contenders gives you an opportunity to envision yourself working with each person. By recognizing signs and considerations, you can make informed decisions about when to hire a bookkeeper to support your company’s financial management needs. If you’d prefer to take some of the stress out of the hiring process, consider partnering with Bench. They ensure their team is fully trained and has the skills necessary to be your in-house virtual bookkeeper.

Seek the balance between what your business can afford and what would be most beneficial. Accountants can take care of bookkeeping duties, but they generally charge more than a bookkeeper does, as bookkeepers do not need to earn the same certifications. The cultural fit between a bookkeeper and your business is essential. Ignoring this aspect can lead to a disconnect in work styles, values, and overall collaboration. Opting for the cheapest option may seem like a cost-effective choice initially, but it could compromise accuracy and reliability. Quality bookkeeping is an investment, and prioritizing cost over competence may lead to financial discrepancies.

how to hire a bookkeeper

You should also include questions to verify their familiarity with bookkeeping principles and regulations and their experience with relevant software. Bookkeepers manage the day-to-day financial operation of your business. Though sometimes confused with accounting, bookkeeping is the process of preparing the financial documents that accountants use to do their jobs. A comprehensive job description outlining responsibilities, required skills, and expectations serves as a crucial tool for attracting the right candidates. Incorporating keywords like “bookkeeper for hire” enhances the visibility of your job listing. Understanding the full range of services, a bookkeeper offers is crucial.

How To Manage Bookkeeping in 4 Steps

You may also want to see if they’ve handled bookkeeping for other businesses that are around the same size and structure as yours. After you’ve figured out what type of bookkeeper you need, determine what bookkeeping process best suits your company. Paper-based bookkeeping means gathering your physical papers and records and reviewing them in person.

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